Healthcare
- Send and collect patient intake forms, medical consents, and HIPAA disclosures
- Enable remote signing for telehealth and in-person appointments
- Store signed forms securely with audit trails and access control
- Automate follow-ups and reminders for incomplete paperwork
In healthcare, paperwork is essential — and often urgent. From onboarding new patients to processing insurance and treatment consents, every step depends on secure and timely documentation. Traditional paper-based processes delay care and introduce compliance risk.
HubSign helps healthcare providers, clinics, and administrative teams digitize document workflows with HIPAA-compliant e-signatures. Patients can sign forms from their own devices, staff can track document status in real time, and providers can reduce delays while staying fully secure.
Common Challenges for Healthcare Teams
- Delays in patient onboarding due to incomplete or missing forms
- In-person signing requirements that slow down remote/telehealth care
- Risk of non-compliance with HIPAA and other regulations
- Time-consuming paper filing and retrieval
How HubSign Helps
HubSign is designed to support fast, secure, and compliant documentation in healthcare:
- Send intake packets and consent forms in advance of appointments
- Ensure HIPAA-compliant storage and encrypted e-signatures
- Reduce physical paperwork for staff and providers
- Track signature status and automate follow-up reminders
- Give patients a seamless, mobile-friendly signing experience
The Result?
45% reduction in document processing time
35% increase in on-time patient onboarding
100% digital audit trails for compliance confidence
“HubSign helped us go fully digital with patient intake — it’s secure, fast, and our staff no longer spends hours chasing down paperwork.”— Mark L., Clinic Administrator
Everything You Need to Know—Upfront
Yes. HubSign helps healthcare providers, hospitals, and clinics: Collect patient consent forms; Manage insurance paperwork; Sign internal compliance documents; Reduce reliance on paper and scanning. All signatures through HubSign are legally binding and secure.
HubSign is designed with strong security measures that help healthcare organizations support HIPAA-compliant workflows. We: Encrypt data both in transit and at rest; Maintain detailed audit logs for every document; Offer strict access controls on team plans. Important: HIPAA compliance often depends on how you use the tool. Healthcare organizations should review HubSign’s settings and processes to ensure full compliance for their specific use cases.
HubSign is a strong DocuSign alternative for healthcare because: Our free plan includes up to 5 documents per month; Paid plans start at just $5/month per user; HubSign integrates with tools like HubSpot for managing patient or business workflows; Our interface is simple and fast for busy healthcare teams. DocuSign is powerful but can be significantly more expensive for HIPAA-compliant plans or high-volume usage.
Absolutely. HubSign allows healthcare providers to: Send patient consent forms digitally; Add signature fields, initials, and dates; Track who signed and when; Maintain an audit trail for legal compliance. This speeds up patient intake and reduces paper-based errors.
Yes. HubSign protects sensitive medical documents using: AES-256 encryption for documents stored on our servers; TLS/SSL encryption for data in transit; Detailed audit trails to track all document activity; Access controls to limit who can view and sign documents. Healthcare organizations can trust HubSign with sensitive patient data.
While HubSign doesn’t integrate directly with specialized electronic health records (EHRs), it does integrate with HubSpot, which some healthcare businesses use for: Managing patient or client communications; Tracking operational workflows; Automating follow-up tasks. This makes HubSign a flexible option for healthcare businesses that use general CRMs alongside EHR systems.
Yes! HubSign is fully mobile-friendly. Patients or staff can: Review and sign consent forms from smartphones or tablets; Avoid printing or scanning paperwork; Complete signatures quickly, even outside the office. This improves convenience and patient experience.
Yes. HubSign’s electronic signatures are legally valid and comply with: U.S. ESIGN Act, Uniform Electronic Transactions Act (UETA), EU eIDAS Regulation. Medical documents signed through HubSign are legally enforceable in most jurisdictions.
HubSign is a simpler, more affordable alternative to PandaDoc for healthcare because: Our free plan offers up to 5 documents/month; Paid plans start at just $5/month per user; HubSign is easier to learn and use for busy healthcare teams; Integration options are available for business workflows. PandaDoc offers robust document features but can become expensive for smaller practices.
It’s simple: 1. Sign up for free at gethubsign.com; 2. Upload your consent form or document; 3. Place signature fields and add recipients; 4. Send your document for signing; 5. Download the signed document and audit trail. HubSign’s free plan lets you try the platform with up to 5 documents each month.
