Human Resources
- Send offer letters, NDAs, and employment contracts for e-signature
- Digitally distribute and track policy acknowledgments
- Automate onboarding workflows with pre-built templates
- Maintain compliance with labor laws and audit requirements
In HR, first impressions matter — and paperwork should never be a barrier to a great employee experience. From hiring to exits, HR teams manage a constant flow of critical documents. But printing, scanning, and chasing signatures slow everything down.
HubSign empowers HR professionals to digitize documentation workflows, helping you deliver a faster, smoother experience for candidates and employees. From day-one readiness to annual compliance, you’ll save time and reduce risk — all while staying paperless and organized.
Common Challenges for HR Teams
- Delayed onboarding due to manual document collection
- Difficulty tracking compliance on signed policies or updates
- Inefficient handoffs between departments during hiring
- Scattered tools and lack of visibility into document status
How HubSign Helps
HubSign gives HR teams the tools to modernize document workflows:
- Send and track offer letters, contracts, and onboarding packets
- Store signed documents securely with version control
- Automate reminders for unsigned documents
- Ensure compliance with e-signature laws and HR regulations
- Improve the new hire experience with mobile-friendly signing
The Result?
50% faster employee onboarding
38% increase in form completion rates
24% reduction in time spent on manual HR tasks
“We used to chase down paperwork for days — now new hires are ready before day one. HubSign transformed our onboarding process.”— Kelsey M., HR Manager
Everything You Need to Know—Upfront
HubSign makes it easy for HR teams to: Send and sign offer letters digitally; Handle policy acknowledgments and updates; Simplify onboarding paperwork; Track which employees have signed documents; Store HR documents securely online. This helps HR departments save time and reduce manual processes.
Yes! HubSign is a strong free DocuSign alternative for HR professionals because: Our free plan allows up to 5 documents per month; Paid plans start affordably at $5/month per user; HubSign integrates with tools like HubSpot for HR workflows; The platform is easy to use for both HR staff and employees. DocuSign is robust but can be costly, especially for high-volume HR operations or enterprise integrations.
HubSign is perfect for: Offer letters and employment contracts; Policy updates and employee handbooks; Confidentiality agreements (NDAs); Termination letters; Benefits enrollment forms; Performance review acknowledgments. HR professionals can place signature fields, initials, and date fields anywhere needed.
Yes. HubSign uses: AES-256 encryption for stored documents; TLS/SSL encryption for data in transit; Detailed audit trails showing who signed and when; Access controls for multi-user plans. This ensures sensitive employee information stays confidential and compliant.
Absolutely. Every document signed with HubSign includes: Timestamps for each action (viewed, signed, completed); IP addresses of signers; Signer identity details; A tamper-evident audit log. This is crucial for maintaining HR compliance and record-keeping.
HubSign integrates with HubSpot, which some HR teams use for: Managing employee or candidate records; Organizing recruiting pipelines; Automating follow-ups and tasks. While HubSign doesn’t integrate directly with specialized HRIS systems, it’s highly flexible for HR workflows that involve general CRM tools.
Yes! HubSign is fully mobile-friendly, allowing employees or candidates to: Review and sign offer letters, contracts, or policies from smartphones or tablets; Avoid printing, scanning, or mailing documents; Complete paperwork quickly, even while remote.
Yes. HubSign’s e-signatures are legally valid under: The U.S. ESIGN Act; Uniform Electronic Transactions Act (UETA); EU eIDAS Regulation. Employment agreements and HR paperwork signed through HubSign are enforceable in most jurisdictions.
HubSign is a simpler, more cost-effective alternative to PandaDoc for HR teams because: Our free plan allows up to 5 documents/month; Paid plans start at just $5/month per user; HubSign focuses on fast, easy document signing for HR tasks; Integrations are available without expensive enterprise tiers. PandaDoc offers advanced features but can become costly for smaller HR departments.
It’s easy: 1. Sign up for free at gethubsign.com; 2. Upload your offer letter, policy update, or other HR form; 3. Place signature fields and add recipients; 4. Send the document for signing; 5. Download the signed document and audit trail. HubSign’s free plan lets you test the platform with up to 5 documents per month.
